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Quality Culture Part II: Raw Materials

Contact Author Yasuhiko Toshima, Ph.D. and Hiroyuki Araki, Kao Corp.; Masahiko Otani, Lion Corp.; Ruka Suzuki, KOSÉ Corp.; Jun Usukura, Mandom Corp.; Kohtaro Fujioka, Ph.D., Manda Fermentation Co., Ltd.; Masaki Ookawa, Ookawa Microbiology Research Labo.
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Editor's Note: This second installment in our four-part series provides real-life scenarios of microbial contamination that occurred during cosmetic product manufacturing—and the countermeasures taken.

Follow all four parts, including:

  • Part II, featured here, covering raw material problems;
  • Part III, appearing in June, which will focus on bulk production; and
  • Part IV, coming in September, which will wrap things up with filling and microbiological testing.

Note that Part I, introducing microbes and growth conditions, appeared in the April edition.

Thanks go to Campo Research for sponsoring this series.

Read the full article in the May 2021 digital edition. . .

In this and the following installments of our article series, both microbial problems and “near misses” are described in the order of production process, starting from raw materials and moving through bulk production, filling and microbiological testing. Any reader involved in manufacturing will easily understand the indescribable irritation of problems arising in the manufacturing environment. As such, we encourage you to check all the processes in your factory for hidden risks or oversights in your daily measures, so as to avoid scenarios such as those outlined next. Note that some cases are not written exactly as they occurred but are reconstituted for readers to easily understand the essence of the problem, to adapt them to their situation.

Raw Materials

Microbial contamination in raw materials (including process water) means microbial contamination in products. In order to prevent contamination in raw materials, it is necessary to understand their properties. When raw materials are stored for long periods of time, appropriate storage methods and preservative efficacy must be ensured.

Sidebar: Preserving Raw Materials

• Problem: Bacteria were detected in process water considered to have been sterilized in a heating tank.

In this case, bacteria were detected in process water. The water was intended to be sterilized at a set temperature and for a certain length of time. During the actual operation, source water at a lower temperature was supplied continuously into a heating tank, so the sterilization temperature was not maintained.

Countermeasure: Here, we changed the program to stop the inflow of source water during the heat treatment in the tank. In order to prevent a temperature decrease inside the tank, we decided to preheat the source water using a heat exchanger prior to adding it into the tank.

• Problem: Bacteria proliferated in process water considered to have been sterilized by a circulation heating system.

Numerous bacteria were detected in process water that was taken from a water intake near a mixing tank. Process water was sterilized in a circulation heating system but long branch piping installed near the water intake was too long to allow for adequate circulation, which led to the retention of process water at a lower temperature than the sterilization temperature.

Countermeasure: We extended the circulation system close to the water intake to minimize the length of the branch piping (see Figure 1).

• Problem: Process water in a tank equipped with a UV lamp was contaminated by numerous bacteria.

Numerous bacteria were detected in the process water. Our investigation revealed that irradiation from the UV lamp inside the tank was insufficient, which allowed for bacteria proliferation.

Countermeasure: We changed the UV lamps immediately and specified how frequently they needed changing in order to ensure the required irradiation, and added this to the Standard Operating Procedure (SOP).

• Problem: Bacteria were detected in process water that had been appropriately sterilized by heating.

Process water was sterilized at an appropriate temperature and time in a newly installed circulation heating system but many types of bacteria were detected over a long period. Our investigation revealed that pipes in the system had been used for another application in the past, which raised suspicion that biofilms had formed inside these pipes.

Countermeasure: As biofilms were thought to be the cause, we repeated thorough washing by cleaning detergent that contained a chelating agent. After this, bacteria in process water were no longer detected even in normal sterilization conditions.

Note: Attention should be drawn to the fact that in some cases, biofilms withstand the temperature and time of general heating sterilization.

• Problem: Bacteria proliferated in water treated by a reverse osmosis membrane, which was considered to be aseptic.

Bacteria were found to proliferate in process water treated by a reverse osmosis (RO) membrane. Sterilization conditions, i.e., UV lamp and heating, of the process water after RO membrane treatment had not been confirmed sufficiently.

Countermeasure: We improved sterilization conditions of the process water after RO membrane treatment and confirmed microorganisms did not proliferate in the process water. We disseminated the fact that even if microorganisms were removed by a RO membrane, sterilization control was still needed to prevent microbial proliferation inside equipment and piping in the subsequent process.

Note 1: Unless piping is aseptic, microorganisms can be introduced into water even after RO membrane treatment and proliferate by using tiny amounts of organic matter. Furthermore, microorganisms feed not only on obvious nutrients, but also on dead cells. Misunderstanding that water treated by a RO membrane is permanently aseptic tends to lead to unclear sterilization control.

Note 2: Examples of sterilization control of process water are heating tanks and circulation heating systems. It is important to maintain the sterilization temperature of process water for a set time.

. . .Read more in the May 2021 digital edition. . .


  1. Toshima, Y., Araki, H., ... Ookawa, M., et al. (2020). Case studies of microbial problems in the manufacturing genba of cosmetics and personal care products. Frag J 48(5) 53-64 (in Japanese).
  2. ISO (2007). ISO 22716:2007. Cosmetics–good manufacturing practices (GMP)–Guidelines on good manufacturing practices. Available at: https://www.iso.org/standard/36437.html

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Figure 1: Circulation system

Circulation system extended close to the water intake to minimize branch piping.

Sidebar: Preserving Raw Materials

Sponsored by Campo Research.

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