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Author Guidelines

Click Here to view Cosmetics & Toiletries magazine's 2009 editorial calendar.

General Guidelines:

  • Manuscripts must consist of original and new information in the fields of cosmetics, toiletries and other personal care products or discuss technologies transferable to these fields.
  • The subject may cover science that underlies these industries in the areas of physiology, chemistry, microbiology or physical or medical science, as well as science behind industries that could apply to personal care (i.e., nutritional, pharmacological, etc.); this technology transfer must be clearly defined for the sake of the readers—R&D managers and cosmetic chemists. Review articles are also acceptable.
  • Topics may also include raw materials and the processing systems involved in the formulation of personal care products.
  • Other topics may include equipment and instrument technology in the lab and testing. All submitted articles and papers are peer-reviewed and subject to an internal/external review.
  • All claims must be substantiated with good, scientific data and/or references
  • All papers must eliminate marketing language and omit company trade names—when discussing a particular technology, chemical, INCI and/or general terms should be used
  • All papers must provide solutions to formulation challenges as well as formulas and other practical applications information.

Submission Requirements:

  • Please send a short introduction letter that includes:
    • full name
    • occupation and title
    • current mailing address
    • phone and fax numbers
    • e-mail address
  • E-mailed submissions are acceptable; or, please send a printed copy of the manuscript and an electronic version saved to disk; Word files for the PC are preferred.
  • Manuscript submissions should not exceed 8 pages in length, double-spaced (approximately 2,000 words), plus figures and tables.

Manuscript Format:

  • Headline
  • Byline—including the name and business affiliation of each author, with the lead author’s name listed first. Please include the city, state and country for each company.
  • Key words—Provide up to five key words or phrases for use in indexing
  • Abstract—A short summary (30-50 words) describing the article’s message and significance to the reader.
  • References—References are used to support your information and claims, thereby lending credibility to the paper. Please do not type the references as endnotes, simply list them as text at the end of the paper. Here are some examples of the preferred style for: 1) journals, 2) books, 3) chapters in books, and 4) patents.
    1. AP Tyler, TR Palmer Jr and JG Smith, Update on surfactants for shampoos, J Soc Cosmet Chem 99(4) 43-54 (1987)
    2. R Schueller and P Romanowski, Beginning Cosmetic Chemistry, Carol Stream, IL: Allured Publishing (1999)
    3. D Orth and Y Appa, Glycerine: A natural ingredient for moisturizing skin, Chapter 18 in Dry Skin and Moisturizers – Chemistry and Function, M Lodén and HI Maibach, eds, Boca Raton, FL: CRC Press (2000) pp 213-228
    4. US Pat 4,111,323, Copolymers for shampoo formulations, AP Tyler and JP Smith, assigned to The Cosmetic House (Dec 10, 1987)

Style Guidelines:

  1. Use INCI, chemical and common/general names for chemicals or mixtures mentioned within article text, but footnote any product or equipment trademarks (include the company, city and country). These footnotes should appear only once and any additional mentions of the same product or device should refer back to that initial footnote.
    For example, the text reads: Researchers measured the sample using a Super Trademark machine.a Type, on a separate line: (footnote) a Super Trademark device, ABC Co., Chicago, IL, USA
    Or, the text reads: In comparison to the placebo, the new botanicalb was found to… Type, on a separate line: (footnote) b Wonder Mixture D (INCI: Water (aqua) (and) Buxus chinensis (jojoba) seed extract) is a product of Company Z, Münich, Germany.
  2. Sidebars: All sidebars should be appropriately labeled and placed either at the end of the manuscript or on a separate page. In the main text of the paper, simply type: “INSERT SIDEBAR (‘TITLE’) HERE” to indicate where the sidebar should appear.
  3. Tables:
    • Please use tabs—not space bars.
    • Tables should preferably be submitted in a Word format, not in an Excel spreadsheet.
    • Each table should be placed at the end of the paper and be given a title/caption.
  4. Figures and diagrams: Acceptable forms of artwork include: laser proofs printed at 600 dpi or higher (for scanning purposes); photographs; and electronic files. Figures and diagrams should include relevant information to the text to illustrate a point or provide supporting data. Figures should not include trade names; please substitute the appropriate chemical or general name as it is referred to in the text.
    • Provide both printed copies and electronic files of the figures and diagrams. Electronic files of your figures/diagrams must use the following software: Adobe PageMaker, QuarkXPress, Adobe Illustrator and/or PhotoShop. Larger-sized files can be uploaded to our FTP Web site. (Please contact us for assistance, if this is the preferred method.)
    • Electronic files should be saved as Encapsulated PostScript (EPS) files.
    • Please save each piece of artwork as an individual file; however, figures can be e-mailed together in a zipped folder to compress the file size.
    • DO NOT place figures and diagrams within the text of the Word file—simply type "INSERT FIGURE # HERE" to indicate where figures/diagrams should appear in the completed manuscript.
    • Each figure/diagram must be numbered and include a title/caption.
  5. Formulas: INCI nomenclature is required for each ingredient name.
    • Each formula must be numbered and titled. List each ingredient on a separate line with its quantity or percentage. Trade names are not required within the formula; however, any trade name included must name its supplier and be preceded by the INCI name.
    • To show the INCI name for botanicals, type the genus and species in italics, followed by the common name in parentheses. Example: Buxus chinensis (jojoba) oil.
    • This is the preferred form for these commonly used ingredients: Water (aqua); fragrance (parfum)
  6. Language: Cosmetics & Toiletries magazine is geared for a technical audience—cosmetic chemists and R&D managers; it is also an international publication. Thus, using scientific language familiar to the worldwide personal care industry is advised. Adding regional-specific terms does add “voice” to your work but may need further explanation to clarify for international readers.

Note: please refrain from using first person words such as We and second-person words such as You.

Questions/Contact All submissions and questions can be directed to the editorial team of Cosmetics & Toiletries magazine:

Cosmetics & Toiletries magazine
336 Gundersen Drive, Carol Stream, IL 60188 USA
Phone: 1-630-344-6072 or 6077
Fax: 1-630-653-2192
E-mail: rchapman@allured.com  or cosmtoil@allured.com